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1. Word adds a citation for your new source to your document. And, the next time you need to cite that particular source, simply click that “Insert Citation” button again. Your source appears on the list (along with any other sources you’ve added). Select the source you want, and Word correctly inserts the citation into the document.
2. To create a bibliography style, we will create an XML style sheet; that is, an.xsl file called MyBookStyle.xsl, using your favorite XML editor. Notepad will do fine. As the name suggests, our example is going to be a style for a 'book' source type. At the top of the file, add the following code.
3. Put the word Notes (not Endnotes) at the top of the page with your endnotes. Use Times/Times New Roman 10 pt font. Single space each entry; double space between entries. Indent the first line of each note. Never reuse a number - use a new number for each reference, even if you have used that reference previously.

Edit a source or a placeholder

The formatted bibliography will be inserted into your Word document Note: this list is text only and can not be edited in Word using the EndNote tools. To change the style of the list, go back to your EndNote library and select the style you wish to use, and repeat the process.

To edit source or a placeholder, select it, then click to the down arrow and choose EditSource from the drop-down menu (in this example, the citation is shown in the IEEEformat, see more about formats below):

In the Edit Source dialog box, change or add information you need:

To open all fields for the selected source type, select the Show All Bibliography Fields option:

Cite different pages of one source

Quite often, when using one source, you need to specify pages for different citations. This is easilydone by pointing out directly in the source description. But what to do if, in various citations, it isnecessary to indicate different pages of the same source? Word allows you to create one source forfurther use in the Bibliography or Works Cited, and to specify specific pages in differentcitations to this source.

To add pages to the source in the citation, do the following:

1. Add a citation to the source you have created:

On the References tab, in the Citations & Bibliography group, click the InsertCitation button and choose the source from the list:

2. Select the citation, click to the down arrow, and choose EditCitation in the drop-down menu (in this example, the citation is shown in APA format, seemore about formats below):

3. In the Edit Citation dialog box, enter the page numbers youneed:

For example, in one place of the document, the citation looks like , in another place, it looks like .

Change the citations look

Citations are inserted into the document as regular fields and displayed in the text, enclosed inbrackets. You can change the display of these fields using one of the methods:

• Change the brackets for thecitations.
• Exclude showing the Author, Year, or Title of the citation (depending on theselected style, these fields can be shown differently):
  • Select the citation, click to the down arrow, and choose Edit Citation in thedrop-down menu.
  • In the Edit Citation dialog box, select the appropriate checkbox to exclude thisfield for the citation.

  For example, the citation in APA style: .

  Without the title, can look like: .

Citation and bibliography formats

• The American Psychological Association (APA) style is used for academic documents suchas scholarly journal articles and books and in many social sciences.
• The Chicago style is used in history and economics and some social sciences.
• The Modern Language Association (MLA) style is most often used in the arts and thehumanities, especially in English studies, modern languages and kinds of literature, comparativeliterature, literary criticism, media studies, cultural studies, and related disciplines.
• The American Sociological Association (ASA) style is used for writing universityresearch papers in the field of sociology.
• The Institute of Electrical and Electronics Engineers (IEEE) style is used for writingresearch papers, commonly used in technical fields, particularly in computer science.
• Oxford, Harvard, and others.

Some types of documents may require a specific format of citations and bibliography.

See also this tip in French:Comment modifier une citation dans un document.

Introduction

The Word object model includes several objects designed for automating the creation of bibliographies. The following table lists the main objects of the Word Bibliography feature. You can use these objects, and additional properties and methods in the Word object model, to add sources to the source lists, cite sources in a document, and manage sources. The objects in the Word model for that you use for managing bibliography sources are shown in the following table.

Understanding the source XML

Sources are added to the source lists programmatically by using XML strings. Depending on the type of source you want to add, the required XML structure changes. To determine the XML structure for a source type, you can add the same source type manually, and then view the XML returned. The following steps describe how to do this.

1. On the References ribbon, click Manage Sources.

2. In the Source Manager dialog box, click New.

3. In the Create Source dialog box, select the type of source to create. For this example, select Book.

4. Fill out the source fields, as shown in the following table:

   Field	Value
   Author	Andrew Dixon
   Title	Stylish Bibliographies
   Year	2006
   City	Chicago
   Publisher	Adventure Works Press
   Tag name	And01

5. You can view and add information to additional fields by checking Show All Bibliography Fields.

6. Click OK.

7. Close the Source Manager dialog box.

8. Start the Visual Basic Editor (Alt+F11).

9. Display the Immediate Window (Ctrl+G).

10. Paste and run the following code. Sub GetBibliographyXML() Dim strXml As String Dim objSource As Source Set objSource = Application.Bibliography.Sources( _ Application.Bibliography.Sources.Count) Debug.Print objSource.XML End Sub

After following the previous steps, the Immediate Window contains the following XML code.

The Guid and LCID elements are optional, but you can provide values for them if you want. The Guid element value should be a valid GUID, which you can generate programmatically outside the Word object model. (See the Visual Studio documentation or the Windows documentation on MSDN for information about programmatically generating ID.) Word generates GUIDs when users add or edit a source. If you do not add a GUID to the XML and a user then edits a source, Word generates a GUID. This enables Word to determine which source is most recent, based on the value of the GUID, and to prompt whether the user wants Word to update the outdated source to maintain continuity between the master list and the current list.

The LCID specifies the language for the source. (See MSDN for valid language identification values.) Word uses the LCID to know how to display a cited source in a document's bibliography. For example, one source may be written in French, one in English, and one in Japanese. From the LCID, Word determines how to display names (for example, Last, First for English), what punctuation to use (for example, using comma in one language and a semicolon in another), and what strings to use (for example, whether to use 'et al' or another localized form).

After removing optional elements, you may have a structure similar to the following XML structure. (You can determine which elements are required because they do not have a corresponding editable field in the Create Source dialog box. Omitting one or more required element raises a run-time error.)

Now that you have the basic structure of the source XML for a book, you can add additional book sources to the master source list and the current source list. You can locate additional elements by checking the Show All Bibliography Fields check box.

Note

Alternatively, you can obtain the XML from the bibliography source file named 'sources.xml' located at C:Users<user>AppDataRoamingMicrosoftBibliography. This file stores the master source list for a user.

Adding sources to the master source list and the current source list

Adding sources to the master source list is similar to adding sources to the current source list, with the exception that you access the Sources collection from different main objects. To add a source to the master source list, you access the Sources collection from the Bibliography property of the Application object. To add a source to the current source list, access the Sources collection from the Bibliography property of the Document object.

The following example uses the basic structure determined previously to add another book source to the master source list.

You can change the line Application.Bibliography.Sources.Add strXml to ActiveDocument.Bibliography.Sources.Add strXml

Inserting a source programmatically into the master source list does not automatically add it to the current source list. However, to add a citation to a document, the source must be listed in the current source list. You can manually copy one or more sources from the master list to the current list by using the Source Manager dialog box, or you can programmatically copy one or more sources from the master list to the current list. The following example copies all sources in the master source to the current source. After the sources are added to your current list, you can insert citations for those sources into a document.

Note

The value of the Tag property must be unique across sources in the current list. Thus the On Error Resume Next line is needed to allow the code to skip over any sources in the master list that have conflicting tag values in the current list. You can modify this code to capture instances when Word cannot copy a source from the master list to the current list.

Sharing your source list

There may be times when you want to share a source list with others in an organization. When you add sources to the master list, Word adds them to a file names 'sources.xml' located at C:Users<user>AppDataRoamingMicrosoftBibliographysources.xml. You can share this file with others by giving them the file, which users can then load manually from the Source Manager dialog box or programmatically through code.

Note

When a user loads a source file, this is a one-time-only occurrence and does not change either the existing master list or their current list. They can manually add the items in the shared source file to the current list by using the Source Manager dialog box.

You can programmatically load a shared source. The following example shows how to load a shared source file that is located on a share on a local computer.

Note

Sharing the source.xml source file shares only sources in the master source list. Sources located in the current source are located in a document's data store. You can access this file by saving a document and opening the resulting DOCX file in a file compression application, such as WinZip. You can find the source file at the path 'customXml' with a file name of (or similar to) 'item1.xml'. If you need to share the sources in a document with other users, you can share this file the same way that you would share the master list source file, as described previously.

Sorting the master source list

You can set the sort order in the Source Manager dialog box by using the BibliographySort property. The BibliographySort property can be a String value of 'Author', 'Tag', 'Title', or 'Year'. This object does not alter the sorting of sources in the document's bibliography. The following example sorts the sources by title.

Inserting citations

You can insert a bibliography citation by using the Add method for the Fields collection. The following example inserts a citation at the cursor for the source that you added previously. The text for the field equals the tag value, or the value of the Tag element, which in this case is 'Mor01'. (See the XML code in the AddBibSource subroutine shown previously for the XML string '<b:Tag>Mor01</b:Tag>'.) The value of the Tag element also corresponds to the Tag property for a Source object.

Applying a bibliography style

After you insert a bibliography into a document, you can set the bibliography style. Word formats several different styles of bibliographies. You can set the bibliography style by using the BibliographyStyle property. This property can be one of the following String values:

• APA

• Chicago

• GB7714

• GOST - Name Sort

• GOST - Title Sort

• ISO 690 - First Element Date

• ISO 690 - Numerical Reference

• MLA

• SISTO2

• Turabian

Note

Create A Numbered Bibliography In Word Free

These values are included in Word, but new values may be added at any point in the future as new bibliography styles are defined.

The following example sets the default bibliography style to the MLA style.

How To Number Bibliography In Word

Note

You can also define your own documentation style in XML. The directory C:Program FilesMicrosoft OfficeOffice151033BibliographyStyle contains one XSL file for every documentation style on your computer. Open any file for a sample of how to create your own XSLT. Any user can share a custom bibliography style XSL file by placing it into the above folder on their computer.

Inserting a bibliography

As with citations, bibliographies use fields. To insert a bibliography, you need to insert a field with a wdFieldBibliography constant specified for the field type. The following code inserts a bibliography into the active document at the cursor. This example assumes that the cursor is located at the end of the document or on a new page.

How To Make A Numbered Bibliography In Word

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Create A Numbered Bibliography In Word Form

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